1.

A.   One-time setup to be done by Admin / appropriate role

• Configuration of expense templates for employees to be able to submit travel requisitions and different types of claims with or without requisitions.
• Configuration of expense template for petty cash management, if that feature is needed
• Definition of expense template wise workflows (e.g. separate workflow for travel related claims vs business expenses related claims)
• Definition of approver(s) for a cost center / type of claim / branch – for each employee.
• Multiple currency support configuration for overseas travel related claims
• Configuration of masters like – Cost centers, Branch, Exhaustive list of reasons available for Claims, General Ledger Code mapping
• Add / Edit users
• Definition of role and access for every activity performed in the system
• Configuration of multiple reports using Report designer
• Configuration of role based access for each configured report before rolling out the report

1.

B.   Activities of Finance person / Admin / appropriate role

• Currency rate import for multi-currency support
• Day-to-day Petty cash management
• Claim / Travel requisition approval
• Claim / Travel requisition verification and settlement
• Petty cash reimbursement
• Petty cash reverse recovery in case of mismatch
• Petty cash accounting with split of an expense across multiple cost centers
• Automatic Journal Voucher generation for different periods
• Journal Voucher export for integration with different accounting systems and ERPs
• CSV export for day-to-day bank transactions related to claim settlements
• Role based dashboards for MD and accountant

2.

C.   Activities of Standard users

• Standard users can use website as well as Android app for submitting claims
• Android app also supports on the fly photo capture for receipts / vouchers
• 2-way sync between app and website
• Android app is functional even when No network connection is available and automatically syncs when in network
• Real time notifications on both web as well as app, provide immediate visibility of the approval progress on submitted Claim / Requisitions
• Different dashboards for MD and Accountant
• View Reports rolled out by Admin
• View graphical representation of reports